Best alternatives
Recommendations first maximize the number of people fully inside working hours, then the number also inside the preferred buffer. Balanced mode breaks ties by keeping meeting midpoints closer to each person’s workday midpoint.
OneFreePlace · Tool #126
Find a meeting time that works across zones—and show who is paying the inconvenience.
Plan DST-aware meetings across multiple IANA time zones, individual working hours and local weekends. Search up to two weeks, control meeting length and time-step precision, protect edge-of-workday buffers, compare balanced alternatives, inspect local dates and export the selected time as an ICS calendar event.
✓ DST-aware IANA zones✓ Individual work hours
✓ 1–14 day search✓ Fairness-aware ranking
✓ ICS export
Meeting Time Planner
DST-aware · working-hours overlap · balanced alternatives
Planning setup
Define the meeting and participants.
Comfort rulesUsed for recommendation ranking, never hidden.
A preferred slot keeps the full meeting inside work hours and at least the selected buffer away from each workday edge.
ParticipantsUp to 12 people / time zones.
Selected recommendation
Calculating—
organizer local time
Complete the setup to find meeting options.
Inside work hours—full meeting inside each local work window
Preferred buffer—also clears the selected edge buffer
Local weekends—participants whose meeting touches Sat/Sun
UTC time——
Day-by-day outlook
Best result found for each organizer-local date in the search horizon.
First-day overlap heatmap
Each cell shows how many participants are fully inside working hours for a meeting starting in that organizer-local hour. The heatmap summarizes the first search date; the recommendation engine itself uses your selected 15/30/60-minute step.
nonesomemosteveryone
DST & offset diagnostics
Offsets are calculated for the selected meeting instant. A warning appears when a participant’s UTC offset changes within seven days before or after the meeting.
How “balanced” ranking works
First, the planner prefers times with more participants completely inside their own work hours. Second, it prefers times where more participants also clear the chosen workday-edge buffer. Only after those two criteria does it minimize each participant’s distance from the midpoint of their work window.
If no everyone-inside slot exists, the tool still returns the strongest compromises and explicitly shows who is outside working hours rather than pretending an overlap exists.
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Time-zone rules depend on the meeting date.This tool uses IANA zone names and the browser’s installed time-zone database, so daylight-saving offsets are applied for the selected date. Keep your browser/device current for the newest government time-zone rule changes.