Purpose breakdown
Distance, included mileage value and extras by the purpose selected on each log entry.
OneFreePlace · Tool #131
Turn mileage into an auditable trip log, not just one multiplication.
Enter direct distance or start/end odometer readings, mix miles and kilometers, classify every drive, apply custom employer rates or dated U.S. IRS presets, keep parking/tolls separate, compare reimbursement against your own vehicle cost, and export the complete log as CSV.
✓ Odometer + direct distance✓ Miles + km
✓ Date-aware U.S. 2026 rates✓ Custom rates
✓ Local log + CSV
Mileage Calculator
Trip log · odometers · rates · extras · reporting
Rate setup
Choose the rate source, then build the mileage log.
Cost comparisonOptional; does not change the mileage value.
Mileage logIncluded rows contribute rate value and extras; excluded rows remain in total mileage statistics.
Mileage report value
Calculating—
included mileage + entered extras
Build a valid trip log.
Total logged distance——
Included distance——
Mileage value—distance × applied rate
Extras—parking / tolls / other entered extras
Business share—
Average applied value—mileage value ÷ included miles
Add your actual vehicle cost for a comparisonThis compares included mileage value with your own per-mile/per-km cost assumption; extras stay separate.
Add a comparison rateUseful for comparing an employer rate, a prior rate or an alternative internal policy.
Month-by-month summary
Useful when the log spans a pay period, quarter or year. Dates remain local calendar dates; no timezone conversion is involved.
Log quality & audit notes
Checks that make a manual mileage report easier to review before export.
Rate reference used by this tool
Custom rates stay fully available.Use your employer, client, fleet or local-jurisdiction rate. Currency selection is a label only; the tool never performs hidden FX conversion.
Eligibility is outside the calculator.A rate preset only supplies arithmetic. Whether a drive is reimbursable or deductible depends on the applicable employer policy, law and your circumstances.
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U.S. 2026 has two rate periods in this dated preset.For trips dated Jan 1–Jun 30, 2026, the built-in business rate is $0.725/mile and medical / eligible moving rate is $0.205/mile. For Jul 1–Dec 31, 2026, the preset uses $0.76/mile and $0.235/mile respectively. Charity remains $0.14/mile. The source is the U.S. Internal Revenue Service; this standalone file does not auto-update future rates.